Export customs clearance - how to safely export goods outside the European Union?

If you are exporting goods outside the European Union, you have certainly come across the term export clearance. This is one of the procedures we discuss most frequently at Alfa Customs Agency - and one of the key issues for exporters.

What exactly is customs clearance for export? What documents are needed, when can we export the goods and why is the IE599 message so important? Today, as part of „Customs Tips”, our expert Marcin Szreder will talk about this.

What is export clearance?

Export clearance is the procedure for the export of Community goods from within the European Union to third countries - i.e. outside the EU. Goods only become exported once the customs declaration has been accepted by the customs office, which gives them the appropriate status.

As Martin points out:

„We can only export Community goods. If the goods have lost this status, we cannot apply the export procedure.”

When can the physical export of goods begin?

Exporting is not just about loading and departure - it is a customs procedure that requires the approval of the office. Goods may be exported outside the European Union only after acceptance of the customs declaration by the customs office.. This is the point at which the goods are placed under the export procedure.

What confirms that the goods have left the EU?

The most important document that completes the export procedure is the IE599 message. It is issued by the last customs office of the European Union through which the goods leave the Community.

„For exporters, the IE599 is a key document - it is proof that the goods have actually left the EU. It is on the basis of it that we can claim a VAT refund.” - Marcin explains.

What documents are needed for export clearance?

To carry out an export clearance, you most often need:

• Commercial invoice
• Transport document (CMR, AWB, B/L)
• Packing list
• Exporter's EORI
• Description of goods and CN code (Harmonised System)
• Information on the country of destination
• Customs declaration (usually by a customs agency)

At Alfa Customs Agency, we prepare all the documentation and ensure that the procedure is carried out correctly - from declaration to receipt of the IE599.

Why should you entrust your export to a customs agency?

At first glance, the procedure appears simple. In practice:

• The incorrect status of the goods may prevent the application of the export procedure.
• An error in documentation can stop exports at the border.
• No IE599 results in no VAT refund - even if the goods have physically left the EU.

Experienced customs agency:

When is it worth contacting us?

• You are planning to export goods outside the European Union.
• You want to make sure you get IE599 and recover VAT.
• You do not know what documents to prepare or whether your goods have Community status.
• You are looking for an agency to guide you through the whole procedure step by step.

Get in touch with the experts at Alfa Customs Agency. We will ensure that your export runs smoothly, legally and safely - to the benefit of your business.

Want to find out more? Watch this step-by-step video with Martin, who explains what export clearance is all about and why the IE599 is your most important export confirmation.